Google Workspace Integration

What Is the Google Workspace Integration?

Legalica's Google Workspace Integration bridges your legal practice management with Google's productivity suite. Rather than treating Google apps as external tools, Legalica embeds them as native components of your legal workflow — calendar events carry matter context, tasks link to cases, documents organize by client, and meetings auto-generate from matter records.

The integration uses Google's official OAuth 2.0 authentication with granular scope permissions. You control exactly what Legalica can access — and revoke access at any time from your Google Account settings. No passwords stored. No broad permissions demanded. Just precise, scoped, secure connectivity.

Supported Google Services

OAuth 2.0 Authentication

Security Architecture

Legalica implements the industry-standard OAuth 2.0 Authorization Code Flow with PKCE (Proof Key for Code Exchange):

User clicks "Connect Google Account"
    ↓
Legalica redirects to Google OAuth endpoint
    ↓
User authenticates directly with Google (Legalica never sees password)
    ↓
Google redirects back with authorization code
    ↓
Legalica exchanges code for access token + refresh token
    ↓
Tokens stored encrypted in Firestore (EU-resident)
    ↓
API calls made with short-lived access tokens (1-hour expiry)
    ↓
Refresh tokens rotate automatically on each use

Scoped Permissions (Granular Access)

Legalica requests only the minimum scopes required — no blanket "access everything" permissions:

Token Security

• Access tokens: 1-hour expiry, never persisted client-side
• Refresh tokens: Stored AES-256 encrypted in Firestore (europe-west3)
• Token rotation: Refresh tokens rotate on every use (RFC 6819 compliance)
• Revocation: Instant revocation via dashboard or Google Account → Third-party apps
• Scope changes: Re-consent required if additional scopes requested

User Control

• Grant/Revoke: Full control from Legalica dashboard or Google Account settings
• Partial revocation: Revoke individual services while keeping others connected
• Audit log: Complete history of authorization, scope changes, and revocations

Google Calendar Integration

Synchronization

• Real-time two-way sync: Events created in either system appear in both
• Multi-calendar: Access to all calendars user has permission to view
• Matter tagging: Every Legalica-created event auto-tagged with matter reference
• Color coding: Consistent matter color assignment across calendar views

Legal-Specific Features

Calendar Widget (Dashboard)

• Month/week/day/agenda views
• Matter filter (show only selected matters)
• Deadline overlay with urgency coloring
• Quick-create with matter auto-detection
• Meeting prep card on hover

Google Tasks Integration

Synchronization

• Two-way task flow: Create in Legalica → appears in Google Tasks; create in Google → importable to Legalica
• Matter linkage: Tasks created in Legalica automatically link to active matter
• Completion sync: Check off in either system, updates both
• Due dates & priorities: Full metadata transfer

Task Management

Tasks Widget (Dashboard)

• Filter by matter, priority, assignee, or due date
• Quick-add with natural language ("Follow up with Smith Corp by Friday")
• Inline completion with progress tracking
• Overdue highlighting with escalation alerts

Google Drive Integration

File Operations

Matter-Organized Folder Structure

Legalica can maintain an organized Drive structure automatically:

Google Drive/
└── Legalica/
    ├── Matter - Client A/
    │   ├── 01-Drafts/
    │   ├── 02-Final Documents/
    │   ├── 03-Research/
    │   ├── 04-Correspondence/
    │   └── 05-Registry & KYC/
    ├── Matter - Client B/
    │   └── [same structure]
    └── Templates/
        ├── Contract Templates/
        └── Letter Templates/

Document Features

• Version tracking: Document versions tracked across both platforms
• Format support: Google Docs, Sheets, Slides; PDF, DOCX, TXT import/export
• AI processing: Import Drive documents into Legalica for AI analysis, summarization, or drafting assistance
• Search: Unified search across Legalica and Drive content

Drive Widget (Dashboard)

• Folder tree navigation
• Recent files with matter context
• Quick-upload from desktop
• Drag-and-drop file organization

Google Meet Integration

Meeting Launch

• Instant meetings: One-click Google Meet launch from any matter or dashboard widget
• Scheduled meetings: Create calendar event with auto-generated Meet link
• Matter context: Meeting auto-linked to matter for time tracking and note association

Meeting Features

Security Note

Google Meet sessions are created under the user's own Google account. Legalica does not host, record, or process meeting content. All Meet security (encryption, access control, waiting room) is handled natively by Google.

Setup & Configuration

Connection Steps

1. Navigate to Dashboard → Settings → Integrations
2. Click "Connect Google Account"
3. Review requested permissions (granular scopes listed above)
4. Authenticate directly with Google (Legalica never sees your password)
5. Authorize requested scopes
6. Return to Legalica — integration active

Granular Control

After connection, manage each service independently:

• Calendar: Select which calendars to sync (personal, firm, shared)
• Tasks: Choose default task list for Legalica-created tasks
• Drive: Set default export folder and auto-organization preference
• Meet: Configure default meeting settings (waiting room, recording)

Disconnection

• Full disconnect: Revoke all Google permissions from dashboard
• Partial disconnect: Disable individual services while keeping others
• Emergency revoke: Instant revocation via Google Account → Security → Third-party apps

Security & Privacy

Data Handling

Privacy Commitments

• Legalica cannot access Google data after OAuth revocation
• No Google data used for AI training (Zero-Data Retention)
• No Google data shared with third parties
• Calendar contents are processed locally — not sent to LLM providers
• Drive file contents processed only when explicitly imported into Legalica

Google Verification

Legalica's Google Workspace integration undergoes Google's OAuth app verification process:

• Domain ownership verified
• Privacy policy reviewed
• Scopes justification approved
• Security assessment completed (if required for sensitive scopes)

Use Cases

Connect Your Workspace. Unify Your Practice.

Google Calendar, Tasks, Drive, and Meet — integrated with the security of OAuth 2.0 and the intelligence of Legalica's AI. One dashboard. Zero friction.

Connect Google Account · Review Security Architecture

OAuth 2.0 authentication with granular scopes. AES-256 encrypted tokens. EU-resident storage. Revoke anytime.

Related Platform Components

• Integration surfaces in the Matter Dashboard widgets
• Calendar deadlines powered by AI Legal Assistant SOL calculations
• Documents exported to Drive are drafted in Document Drafting
• KYC reports can be saved to Drive from the KYC Engine
• Learn about our security infrastructure

Legalica's Google Workspace integration provides productivity tools for legal workflows, not legal advice. Always consult a qualified attorney licensed in the relevant jurisdiction before making legal decisions. Laws vary by jurisdiction and are subject to change. AI-generated content should be verified against primary sources.